There are many documents you will have to have in order when selling your property:
- You will need to provide proof of identity such as a passport, driving license and proof of address such as a bank statement or utility bill.
- You will need the property title deeds. If you don't have them, the solicitor who acted for you when you purchased your current property may have then, or your mortgage lender. A solicitor will need to obtain official copies of your title deeds from the from the Land Registry.
- An up to date Home Report is required, unless the property meets the required exemptions.
- Property questionnaire (part of the Home Report). As the seller, this will need to be completed. These questions are related to:
- Boundaries: for example, who is responsible for maintaining a fence or a hedge.
- Disputes and complaints: this could include ongoing disputes with neighbours.
- Notices and proposals: this could include letters from neighbours or local authorities about proposed development in the area.
- Alterations, planning, and building control: this will include any major building work, such as new windows or extensions.
- Guarantees and warranties: this may be for the building itself or could be related to roof work for example.
- Environmental factors: such as the presence of Japanese knotweed or potential flood risks.
- Rights and informal arrangements: This could include, among other things, shared access.
- Parking: This will tell the buyer if there is off-road parking or a garage, etc.
- Factor fees: These could include block insurance or maintenance costs.
- Connection to utilities and services: This section specifically addresses the providers of electricity, gas and water to the property.
- Copies of any documents mentioned in the property questionnaire (e.g. Building Regulations sign-off or guarantees)
- An Energy Performance Certificate (EPC), is required when a property goes on sale, and forms part of the Home Report. These certificates evaluate the property's energy consumption and CO2 impact.
Documents for selling – FAQs
Do I need to find my title deeds before I can sell?
Your solicitor will usually obtain up‑to‑date title information from the Registers of Scotland, but any older deeds or paperwork you hold can still be useful background. If you are not sure what you have, your solicitor can advise.
Why are identification and source‑of‑funds checks necessary?
Solicitors and other professionals must carry out anti‑money‑laundering checks as part of their regulatory duties. Providing the requested documents promptly helps avoid delays later in the process.
What if I cannot find guarantees or completion certificates?
Do not panic, but let your solicitor know as early as possible. They can advise whether documents can be obtained from the council, contractor or other relevant body, or whether alternative approaches may be acceptable to a buyer.
Do I need to provide old surveys or Home Reports?
If you have older surveys, it can be useful to make your solicitor aware of them so they understand the property’s history. They will explain what needs to be shared with buyers as part of the current sale.